Continuing Medical Education
CME Program
Educational Opportunities for Physicians at Carilion Clinic
Carilion Clinic has a longstanding tradition of providing high-quality continuing medical education (CME) to physicians. Our team recognizes the importance of offering continuous learning opportunities to physicians throughout their careers. To this end, Carilion Clinic's CME program provides educational offerings and introduces new technology, educational techniques and updated information so that physicians may maintain, improve and acquire new knowledge and skills. Ultimately, CME favorably impacts the quality of healthcare by serving as a mechanism for continuous improvement.
74th Annual Spring Symposium Videos and Slides
As a participant, the slides are now available on your CME Profile. After Sign In, click on the Registration History button to locate the event and click on the Event Materials button to view a PDF (portable document format). The videos have been uploaded to our YouTube Channel for participants' viewing only.
Learning Management System (LMS), CME Tracker
Our office utilizes CME Tracker to 1) house the details of CME events that are provided by numerous departments throughout Carilion Clinic and 2) track the credits for physicians and other ancillary healthcare personnel. This software has a user-friendly interface which allows physicians and other ancillary staff access to their CME Profile and Registration History plus the ability to download their transcript and print individual certificates through a Single Sign-On (SSO) process.
This software also provides multiple webpages of CME events: Monthly Calendar, Featured Activities (highlighting specific grand rounds/events), Major Conferences (upcoming multi-hour events) and Enduring Materials (videos from CME events that were recorded and available to receive credit).
Accreditation
Carilion Clinic's CME program is accredited by the Southern States CME Collaborative (SSCC) to provide continuing medical education for physicians. We offer a broad range of CME opportunities to reach primary care physicians, specialists and subspecialists.
Requirements
Carilion Clinic and the Virginia State Board of Medicine require certification of 60 hours every 2 years for license renewal; 30 hours must be AMA PRA Category 1 Credit™ and the remaining 30 hours can be either Category 1 or Category 2.
Participation
Anyone can attend a CME educational interventional program, which range from 1-hour weekly conferences to 1- and 2-day conferences. However, please keep in mind that CME is specifically designed for physicians and other ancillary healthcare personnel that are required to have CME for licensing. See the CME calendar for a listing of current offerings. NOTE: To receive credit, a completed evaluation (paper/online) is required.
Application
Please contact Carilion Clinic's CME program if you are planning an educational intervention and would like to receive AMA PRA Category 1 Credit™. The lead time for turning in a completed application to the CME office is 2 months. See the CME application under Forms for more information.
Cost
Carilion-employed physicians may attend all educational activities at no cost. For non-Carilion physicians, most 1-hour activities are free and major 1/2-day activities usually involve a minimal cost.
Mailing Address
Carilion Clinic Office of Continuing Professional Development (OCPD)
Division of Continuing Medical Education (CME)
Carilion Administrative Services Building (CASB)
213 S. Jefferson St., Ste. 615
Roanoke, VA 24011
Phone: 540-224-5417
Fax: 540-224-5786
CME Program Mission Statement
Statement: Carilion Clinic’s CME program will provide quality continuing medical education to improve the health of the communities we serve.
Purpose: The success of the mission involves educating physicians and other health professionals in the areas of medical knowledge and clinical skills, so that the overall ability to meet the health needs of the patients and communities is continually enhanced. The educational opportunities encompass a wide range of offerings addressing not only clinical challenges, but leadership, teaching and research.
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Continuing medical education favorably impacts the quality of healthcare by serving as a mechanism for continuous improvement. Carilion Clinic’s CME Program strives to implement “continuous quality learning” as the foundation for all CME activities.
The scope of topics is constantly evolving and must be broad in order to reach physicians who practice primary care as well as specialty and subspecialty care. Participants are from small rural hospitals, larger secondary hospitals, regional medical centers and tertiary care clinicians across Virginia and within driving distance from surrounding states. One annual course is developed and implemented for a broader participant audience.
The activities range from 1-hour weekly conferences (Medical Grand Rounds) to 1- or 2-day conferences. Newer formats are developed (Real-Time Broadcast and Enduring Material activities) to meet the needs of and overcome barriers articulated by physicians. The demands on physicians have expanded not only to see patients, but to teach residents/medical students, conduct or participate in research projects and precept colleagues.
As a major medical educational institution in Virginia, we welcome the opportunity to partner with other health systems without their own CME accreditation to jointly provide CME activities. Such joint providership requires careful planning to achieve compliance with the accreditation criteria of the Accreditation Council for Continuing Medical Education and the Southern States CME Collaborative.
The Continuous Program Analysis and Improvement Report (CPAIR) serves as a tool to monitor whether CME activities produce meaningful change in practice behaviors, thus leading to improved patient care. The goal is to offer CME activities that challenge practitioners to increase their overall medical knowledge and clinical performance. Only by evaluating outcomes of everyday clinical practice can the ultimate success of the work done by Carilion Clinic’s CME Program be determined.
CME Application
Welcome to the CME application process. We are pleased you have chosen to take the initiative to educate your physicians. Based on the planning process, which includes the buy-in of physicians, the process may seem to take a little longer than expected. It is very important to have the 2-month (8-week) timeframe to incorporate all the appropriate elements.
The Continuing Medical Education (CME) application is an online process. Contact the CME Office as soon as the event date has been determined and request the application. Applications are time sensitive; the event date must be within the 2-month lead time.
A link will be emailed to you along with detailed instructions, an Activity Development Worksheet and forms necessary to complete the application. We recommend using the activity development worksheet to actually plan the program, and then transferring the information to the application.
Finally, we want your program to be successful, which will reflect well on your department and Carilion. The earlier notice is provided, the better chance of more participation by physicians. Please feel free to contact our department with any questions/comments.
You can view the policy for Joint Providership Fee Structure (revised 2/2025) by downloading the pdf.
For assistance with the application online process, please review the below documents in the order listed:
- CME Application: Getting Started (revised 12/2015)
- CME Application Online Instructions (revised 10/2021)
- CME Activity Development Worksheet (revised 11/2025)
- CME Evaluation Form (revised 11/2025)
- CME Evaluation Summary Form (revised 11/2025)
- CME Identification, Mitigation, and Disclosure of Financial Relationships and Copyright Permission (revised 6/2024)
- Action Verb List (revised 4/2024)
- Agreement for Commercial Support (revised 9/2021)
- Agreement for Displays or Food Catered (revised 9/2021)
- Category 1 Credit for Teaching Form (revised 4/2025)
- Faculty Data Sheet (You may want to add your organization's name and address.) (revised 12/2019)
- Needs Assessment Resources (revised 12/2025)
- Outline to Explain Identification & Mitigation of Financial Relationships (revised 8/2025)
- Identification & Mitigation of Financial Relationships Form (revised 10/2021)
- Post Activity Checklist Case Presentation (revised 11/2025)
- Post Activity Checklist Enduring Material (revised 11/2025)
- Post Activity Checklist Joint Providership (revised 11/2025)
- Post Activity Checklist Journal Club (revised 11/2025)
- Post Activity Checklist RSS (revised 11/2025)
- Post Activity Report Template (revised 3/2023)
- Projected Activity Budget (revised 10/2015)
- Sample Major Conference Confirmation Letter (added 11/2021)
- Speaker Commitment Template (revised 11/2025)
- Speaker Confirmation Letter (revised 11/2025)
- Speaker Thank You Letter/Memo Template (revised 11/2021)
- Verification of ACCME Standards for Compliance (revised 4/2024)
- Verification of ACCME Standards for Compliance for Real-Time Broadcast (revised 11/2025)
CME Program Innovation Grant
Introduction
Carilion Clinic’s CME program is recognized by the Medical Society of Virginia and the Southern States CME Collective for its innovative approach. The program continues to advance its efforts by offering CME through new, effective and engaging methods.
We aim to recognize and support vision, creativity, innovation and scholarly approaches to CME. To support this goal, we offer grants to Carilion Clinic team members for CME projects that are innovative and have the potential to enhance the organization's reputation for delivering meaningful learning experiences.
For funding, we prioritize single-day and multiple-day conferences that, in addition to delivering thoughtful, novel CME through multiple modalities, look to expand Carilion Clinic’s outreach with collaborative partners and utilize the Accreditation Council for Continuing Medical Education (ACCME) Accreditation with Commendation Criteria in the planning and executing of these projects.
Eligibility
This funding is limited to projects planned and executed by various Carilion Clinic departments. Collaboration with local, regional or national organizations is encouraged and will add value to your CME project. The philosophical/financial support and the approval of departmental hierarchy (chairs, vice chairs, etc.), the vision of physician champions and the input of knowledgeable, enthusiastic administrative professionals are paramount for grant consideration. A completed initial CME application, reviewed and approved by Carilion Clinic’s CME Program, must precede the CME Program Innovation Grant application.
Review Process
The grant application cycle occurs twice a year, culminating in grant application submission deadlines of January 15 and July 1. After your CME application is approved, Carilion Clinic’s CME Program may encourage you to apply for a grant based on your project’s innovative approach to CME. Please review and submit your request for proposal here. Your CME Innovation Grant application is reviewed by Carilion Clinic’s CME Program within one month. Grants are graded and prioritized based on the below criteria; recognizing that all may not apply to a given project.
- Is the project innovative? Are there projects such as this already being offered? First of their kind projects receive greater consideration for funding.
- Is this project reproducible? A project that is reproducible, and that can be continued going forward, receives greater consideration.
- Can this project attract a large audience? More consideration points are garnered for regional, national and international physician audience potential.
- Does this project increase Carilion Clinic’s and Virginia Tech Carilion School of Medicine’s national reputation? Explaining how your conference will accomplish this increases the chances of funding.
- Do you have collaborative partners (local, regional, national organizations)?
- Are the ACCME Accreditation with Commendation Criteria (shown here) being utilized? More points are awarded for including CME research, providing quality, hospital or patient/community health outcomes, planning/conducting conferences with multiple professionals who are designing and delivering learning, etc.
- Is funding by an outside organization anticipated?
- What is the timeline for your project (from start to finish)? Your thoughtful approach to the planning process/timeline does not only ensure a successful project but also improves your chances of current and future grant funding.
- What will be your deliverables (i.e., outcomes)? What do you hope to achieve?
- What is the clarity of your application? Have you provided a brief overview that adequately expresses the importance of funding this novel CME project?
For transparency and to encourage your engagement with the above questions, we provide the scoring system, which includes the criteria and the scoring chart (shown here) that is used in considering your application.
Projects are funded from $1,000 up to $15,000, depending on the number of qualified and quality applications per cycle. Multiple projects may be funded per cycle depending on budget considerations and relevance of applications.
Applicants are notified about the status of their grant application by February 15 and August 1 of each cycle. Awards are publicly announced at CME and major events that highlight learning at Carilion Clinic.
Contact Us
Our Team
Paul Dallas, MD, MACP
CME Director, Carilion Clinic's CME Program
540-224-5421
apdallas@carilionclinic.org
Shari Whicker, EdD, MEd
Administrative Director
540-855-6864
sawhicker@carilionclinic.org
Linda Wells, CHCP
CME Senior Manager
540-224-5419
lmwells@carilionclinic.org
Paula Robertson, CHCP
CME Specialist II
540-224-6806
pgrobertson@carilionclinic.org
Carol Gibson
CME Specialist I
540-224-5418
chgibson@carilionclinic.org
Susan Curtiss, AS
CME Department Secretary II
540-224-5417
smcurtiss@carilionclinic.org
