For all absences, you must follow your school’s and Carilion's policies (Carilion's is below).
- You may not miss the scheduled Check-in for any reason, including Board exams or interviews.
- You may not be on the service before completing Check-in or after completing Check-out for the rotation. If required to make up time missed, do so between Check-in and Check-out.
- Some courses further restrict days missed (see the course description), which supercedes the following.
Whether an absence is an approved absences or unapproved absence, the student must notify the clerkship director (M3) or course supervisor (M4) and the immediate supervising attending and resident. Time missed for unapproved absences will be made up before Check-out.
Approved Absences
1. Unexpected events
~ Personal sickness (> 2 days requires a note from a physician to get credit for the course)
~ Presenting at a conference (1 day)
2. Scheduled events
~ M4 interviews (1 day for each rotation week August - January, taken consecutively or at random)
Unapproved Absences
~ Participating in a wedding
~ Attending graduations, professional conferences
Early check-out
Students who have completed all required shifts or are post call may check out early by rescheduling Check-out with Visiting Student Affairs at least 24 hours in advance. To leave early for any other reason, including inclement weather, students must forward the clerkship or course director's pre-approval email to Visiting Student Affairs at least 24 hours in advance.
for mail
for deliveries